Send the following material:

1. The Museum name and city with a picture of the exterior of the museum.

• If not available, a gallery overview shot.
• JPEGS 200 pixels wide

2. Up to 4 photos from the exhibitions with image credits

• JPEGS 350 pixels wide - we will size the pictures for you if necessary as long as they don't come in too small. Some very wide but not tall images will be displayed at 600 pixs.
  • Sending photos too small is the #1 delay in getting museum pages built and updated!
• Please specify any copyright listings, other credits that need to be listed.
• Please make sure the it is easy to know what credits go with each image. I copy/paste what you send.
• If you have more than 4 exhibitions running at anytime, we will post an additional picture for each exhibition, i.e. some museums occasionally have 6 pictures since they have 6 exhibitions running.

3. The text section at the bottom for museum information:

• Contact information: address, telephone number, website. etc.
• Hours, fees, directions, etc.
• Mission statement, general information about the museum, brief history, collection info, etc.
• Exhibition list plus any info you want included about particular shows events, classes, etc.
• Send any pdf's you want downloadable from your page
• If you know your map link, please send it with your info (GoogleMap, Mapquest, etc.)
• Send info as a .doc file, or other copy/paste format. Most of this information you probably have already available on your website, or in a press release that is ready to be sent out to whoever requests it. It should not take too much time to put together the information and pictures necessary to build your museum's page on Art Museum Touring.
• You can send photos and info for exhibitions several months in advance of when they will be used if that is more convenient for you. We will archive them.

With your permission, we will copy info and photos (if the right size) from your website, or site's media section.

• Add tom@artmuseumtouring.com to your press release list.
• We will sign up for the newsletters from all our participating museums.

Layout of Art Museum Touring:

On the Home page and the Index page we list when a museum's page was last updated with at least one new picture.

The Events page:
Has upcoming museum related events that will happen in the next 1-1/2 to 2 months. It helps potential visitors time their trip to see a particular exhibition to coincide with another museum activity, or event. An image accompanies each listing. By default, it is the museum exterior photo unless a specific event photo, or logo, is provided, or the event is related to one of the exhibitions. Then we use one of the exhibition photos.

The Exhibitions page:
Lists all exhibitions that we have photos for. Art Museum Touring.com is an image based site and not just a list site.

We soon will be adding an official Blog section. If you know of anyone who would enjoy blogging about the art and cultural life of your community, please put them in touch with us.

Newsletter:
The Art Museum Touring "Openings, Closings and Events" newsletter goes out every Wednesday. New museums are featured at the top of the newsletter the week their page(s) is posted. The Newsletter covers an approximate 2 week window before new exhibitions, and/or an event associated with a particular museum and 2 weeks after opening for new exhibitions. The newsletter is now too large to send by email. It is built into the site and can be seen by our visitors anytime by clicking on the newsletter link on the Home page, or by going to the Archive section of the Index page (bottom of left hand column).

Once we have your photos and info, you will be notified when to expect your page will be posted. We do ask that you carefully check over all the pages that list your museum and make sure all the links work and information is correct. Let us know if there are any needed changes, or additional material you want to add. Changes to your page can be made at any time.

Look at several of the museum pages on the site now. Your museum's page will look like those. The main difference is in how much detail you provide. Some museums have several exhibitions at a time and lots of activities; some have only one exhibition at a time and few activities.

We are always looking for ways to improve Art Museum Touring and are very open to comments and suggestions. If you have any questions let us know.

Tom Carris
Art Museum Touring
tom@artmuseumtouring.com